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The General Data Protection Regulation (GDPR)

GDPR is set to replace the Data Protection Act 1998 (DPA) and will come into effect from the 25th May 2018.
It will regulate the processing and holding of personal data.

Here's why GDPR matters:



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Personal Data Classification
and Scope

The type of data protected has vastly increased & includes economic, cultural, usernames, pseudonyms, online footprint information, etc.

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Accountability and Compliance

The GDPR requires you to show how you comply with the principles – for example by documenting the decisions you take about a processing activity.
(GDPR Principles, Information Commissioner’s Office)

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Breach Notification Procedure

New breach notification procedures are required - and there’s a 72 hr time limit for reporting a breach.

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Penalties

The GDPR fines amount to as much as €20 million or 4% of global annual turnover (whichever is greater).



Organisations need to be able to protect sensitive information within documents and prevent sensitive date from being shared inadvertently. This will mean having robust processes to detect possible breaches quickly and documenting processes.

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How to keep printing & document processes GDPR compliant

  • Protect sensitive information held in digital format, and prevent access to it by unauthorised individuals
  • Prevent sensitive data from being printed
  • Detect possible breaches quickly and easily, in case they take place despite best efforts
  • Ensure documented processes are in place to illustrate compliance and accountability
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How to protect yourself: Basic Security Measures

  • Cisco Trustsec - Helps identify, monitor and manage devices from a central location. Real-time views and control over all users and devices on a network.
  • McAfee Secure Device Whitelisting - Allows only approved files to run on MFDs, offering significantly more protection than traditional black listing tactics.
  • Encryption - Ensures that data travelling between devices is kept secure.
  • Image Overwrite - Electronically shreds copy, print, scan & fax jobs stored on the MFD’s hard disc.
  • Follow-me printing - Releasing documents only on authentication with your door entry card/mobile/PIN code at the device prevents them getting into the wrong hands.

The 'Additions' Package

ADVANCED SECURITY SOLUTIONS


check Automatically analyse print, scan and copy streams to detect sensitive data
check Redact sensitive data before it's printed
check Block documents from being printed entirely
check Trigger workflows to get approval for printing
check Trigger workflows to add security stamps/barcodes
check Alert the security officer of a scanned or printed document
check All done behind the scenes, without affecting the master document.


Learn how to keep your printing processes safe and GDPR compliant with Xenith's Additions Package. The advanced layer of printing security will allow you to manage what's being printed and stop senstitive information from being printed.






Why Xenith

Xenith has been a pioneer and industry leader in advanced managed print services winning MPS Partner-of-the-Year from Xerox five years in a row (in fact ever since the award was first created).

Our advanced security package, Additions, can be installed on any existing system and not only keeps your printing processes more secure, but also helps keep you compliant with GDPR.

Secure your print and document processes

Get a free document security audit